One System for ESG Data
Instead of ESG data living in spreadsheets, emails, and disconnected files, ESGdesk™ gives organizations one internal system where ESG information is collected consistently, reviewed responsibly, and preserved over time.
Data Collection
Internal Reporting
Multi-location
ESG Data Management
Turn ESG data from an obligation into a controlled internal process
ESGdesk™ helps companies take control of their ESG data by providing a structured, reliable, and repeatable way to collect, manage, and internally report ESG information across teams and locations. Data is structured around the EFRAG Voluntary SME (VSME) Basic Module — disclosures B1 to B11 — so your internal collection is already shaped for VSME-aligned reporting.
Why Companies Struggle with ESG Data Today
For many organizations, ESG data is:
- spread across departments and locations
- maintained in spreadsheets with no ownership
- difficult to compare year-over-year
- hard to finalize and protect once reported
- dependent on individuals rather than processes
This creates risk, inefficiency, and uncertainty — especially as ESG expectations increase internally and externally.
ESGdesk™ addresses these challenges by introducing structure, accountability, and clarity into ESG data management.
A Practical Approach to ESG Data Management
ESGdesk™ is designed around one principle: make ESG data manageable as a normal internal process, not as a one-off reporting project.
The platform provides:
predefined ESG data structures
clear roles and responsibilities
controlled workflows across years
stable internal reporting output
This allows companies to build continuity and confidence in their ESG data over time.
AI
AI-Assisted Data Imports (AI Scan Mode)
Speed up data collection with AI-powered document scanning powered by Gemini 2.5 Flash. Upload utility bills, invoices, and waste reports — ESGdesk™ automatically extracts relevant ESG data, supports multi-month documents with pro-rata distribution, and prepares everything for review.
How it works:
1
Upload PDF documents (utility bills, invoices, waste reports)2
AI extracts electricity, gas, water, and waste data automatically (powered by Gemini 2.5 Flash)3
Review extracted data, edit if needed, and apply to your ESG records4
Document automatically attached as evidence file5
Multi-month invoices are automatically split with pro-rata distributionScanned documents are automatically linked as evidence files, maintaining a complete audit trail.
Available on all plans: Free (3 total), Standard (30/month), PRO (unlimited).
AI features are powered by Google's Gemini models. AI processing may include data transfer to the United States under Standard Contractual Clauses and the EU-US Data Privacy Framework. See our sub-processors page for details.
Which mode to use? Use AI Scan Mode for scanning invoices (Electricity, Gas, Fuel, Water, Waste). Use Manual Entry Mode for Working Conditions, Employment, Payment Transparency and Finance data. Scanned categories map primarily to VSME B3 (Energy & GHG Emissions), B6 (Water & Marine Resources) and B7 (Resource Use, Circular Economy & Waste); manual-entry categories feed B8 (Workforce — General), B9 (Workforce — Health, Safety & Training), B10 (Workforce — Pay, Training & Living Wage) and B11 (Convictions & Fines).
Structured ESG Data, Not Uncontrolled Narratives
ESGdesk™ organizes ESG information into clearly defined sections:
Energy
Water
Waste
Health & Safety
Employment Data
Finance
Each section follows a consistent structure, making it easier to:
- collect comparable data across sites
- delegate data entry to operational teams
- consolidate information at company level
- avoid unnecessary narrative or ambiguity
The focus remains on data quality and internal clarity, not on storytelling.
Carbon Footprint Calculator
ESGdesk™ includes a built-in Carbon Footprint Calculator that automatically computes CO₂e emissions from your entered ESG data across all locations and categories.
The calculator covers:
- Scope 1 (direct): gas, fuel, company vehicles
- Scope 2 (indirect): purchased electricity and heating
- Scope 3 (value chain): waste, water, business travel
- Intensity metrics: tCO₂e per employee (FTE), per m², per revenue
- Year-over-year comparison with trend analysis
All calculations use country-specific emission factors from the Methodology Data. Results are rounded to ISO 14064-1 standards (2 decimal places for tCO₂e).
Renewable Energy Sources (RES)
Track on-site renewable energy production and calculate the renewable share of your energy consumption. ESGdesk™ supports three types of renewable energy sources per location.
Supported sources:
- Solar PV — configured by installed capacity (kWp) with country-specific solar yield
- Wind — configured by installed capacity (kW) with country-specific capacity factor
- Bioenergy — configured by annual output (kWh) with global capacity factor (default 0.90)
- Automatic calculation of renewable energy share percentage
RES data feeds directly into the Carbon Footprint and is included as a dedicated chapter in both Management Extract and Audit-Ready reports.
Built for Single or Multi-location Organizations
Whether you operate from one site or across multiple plants, offices, or regions — ESGdesk™ adapts to your structure. It serves as a central tool for collecting ESG data from different sources and teams.
Key capabilities include:
single or multi-location data collection
multiple users across locations
controlled aggregation from all sources
Assign many users across one or more locations. Each contributor enters data for their area of responsibility, while administrators maintain full visibility and control.
ESGdesk™ consolidates data from different sources into one structured system — replacing scattered spreadsheets and emails.
Clear Roles Create Accountability
ESGdesk™ uses a simple and effective role model:
Administrators
manage users, locations, reporting years, and reports
Contributors
focus on entering data for assigned locations
Auditors
time-limited, read-only review access across all locations
This structure:
- enables delegation without loss of control
- reduces errors caused by unclear responsibilities
- makes ESG data ownership visible and manageable
Accountability is built into the system, not enforced manually.
Reporting Year Logic That Protects Your Data
A core strength of ESGdesk™ is the Reporting Year concept.
By allowing reporting years to be opened, closed, and locked, companies can:
- finalize ESG data with confidence
- prevent accidental changes to historical information
- maintain consistency across years
Once a Reporting Year is closed, data becomes read-only, protecting the integrity of finalized information.
Track Data Input Progress in Real-Time
ESGdesk™ provides a dedicated Data Input Progress dashboard that gives Admins and Contributors visibility into the status of ESG data collection across the organization.
The Progress dashboard includes:
- visual heatmap showing completion by location and section
- completion percentages with progress charts
- filters to view progress by location, category, or contributor
- identification of gaps and stale data entries
Admins see progress across all locations; Contributors see only their assigned areas.
This helps teams prioritize data entry and ensures nothing falls through the cracks.
Internal ESG Reporting You Can Rely On
ESGdesk™ generates structured internal ESG reports in PDF and CSV formats. Both export options are available to Administrators with an active subscription.
Two report types
Management Extract (Standard plan)
- Coverage: 11 VSME disclosures (B1-B11) + Universal Appendix A1-A2 (VSME Standard reference + Files Evidence inventory).
- Use case: day-to-day internal reporting, B2B questionnaires, banking and procurement requests.
- Excluded: the audit-only appendix sections A3-A5 (reserved for PRO).
Audit-Ready Report (PRO plan)
- Coverage: the same 11 VSME disclosures (B1-B11) + the full Appendix A1-A5 (Universal A1-A2 plus Audit Trail A3, ESRS Mapping A4, Methodology A5).
- Use case: assurance partner review, CSRD value-chain disclosure requests, board-level audit defensibility.
- Extras: locked dataset per closed Reporting Year, SHA-256 integrity hash, Snapshot Closure Timestamp, Methodology Version recorded.
Both report types include
- Section-level explanatory notes (optional, per VSME disclosure).
- Export to PDF (professional format) or CSV (data analysis).
- Optional AI Executive Summary Generator output.
VSME Disclosures (B1-B11 — included in both report types)
- Basis for Preparation (B1) — Reporting boundary, entities, methodologies.
- Practices, Policies, Future Initiatives (B2) — Sustainability practices, policies and planned actions.
- Energy & GHG Emissions (B3) — Energy use, Scope 1/2 emissions (and Scope 3 where available).
- Pollution (B4) — Pollutants released to air, water and soil.
- Biodiversity & Ecosystems (B5) — Sites in or near sensitive biodiversity areas.
- Water & Marine Resources (B6) — Water withdrawal, consumption and water-stressed areas.
- Resource Use, Circular Economy & Waste (B7) — Waste generated, treatment routes and circular practices.
- Workforce: General (B8) — Headcount, contract types, turnover.
- Workforce: Health, Safety, Training (B9) — Accidents, occupational health, training hours.
- Workforce: Pay, Training, Living Wage (B10) — Pay gap, collective bargaining, living-wage coverage.
- Convictions & Fines (B11) — Convictions and fines for corruption and bribery.
Appendix Structure
Universal Appendix — included in both Management Extract and Audit-Ready Report (2 sections):
- A1 · VSME Standard — Regulatory background of the VSME Standard developed by EFRAG, with EFRAG approval (13 November 2024) and European Commission Recommendation 2025/1710 (30 July 2025).
- A2 · Files Evidence — Inventory of uploaded supporting documents with file names, categories, upload timestamps, and SHA-256 hashes per file.
Audit-only Appendix — Audit-Ready Report only (PRO plan, 3 sections):
- A3 · Audit Trail — Append-only log of who entered, edited, and approved each value, with UTC timestamps.
- A4 · ESRS Mapping — Cross-reference of every VSME disclosure to the corresponding ESRS data point.
- A5 · Methodology — Snapshot of emission factors, calculation formulas, and methodology dataset version used for this report.
Use the AI Executive Summary Generator to create a professional narrative summary of your ESG performance. You can refine, edit, translate, and include it in your final report.
PDF provides professional formatted reports. CSV enables detailed data analysis and audit integration.
This ensures consistency, traceability, and control over internal ESG reporting.
PRO
Audit-Ready Reports (PRO)
For organizations requiring audit-grade ESG documentation, the PRO plan provides Audit-Ready reports with full data integrity controls.
PRO report features:
- Locked report containing all 11 VSME Basic Module disclosures (B1–B11) — no selective data exclusion
- Audit appendix included: Audit Trail (A3), ESRS Mapping (A4), Methodology (A5)
- SHA-256 integrity hashing for report and dataset verification
- Evidence file registry with individual file hashes
- Methodology version control with locked snapshots
- Requires a closed Reporting Year for generation
Audit-Ready reports use the terminology "audit-ready" or "audit-ready." ESGdesk™ does not claim official ISO certification — it provides the technical framework to support audit readiness.
PRO
Auditor Portal (PRO)
PRO plan users can grant time-limited, read-only access to external auditors through a dedicated Auditor Portal.
Portal features:
- Time-limited access with configurable expiration dates
- Read-only view of ESG data, reports, and evidence files
- Auditor session tracking with IP logging
- Revocable access — admins can revoke at any time
Auditor access is strictly separated from user accounts. Auditors cannot modify data.
Context Where It Matters, Data Where It Doesn't
Administrators can add optional explanatory notes at section level to provide context where needed.
This allows teams to:
- explain unusual values
- clarify assumptions
- document internal context
If no notes are added, reports remain purely data-driven. ESGdesk™ never forces narrative where it is not required.
Methodology Data
ESGdesk™ allows Account Admins to review and customize the emission factors and calculation parameters used across all reports. This ensures your reports reflect your organization's specific context and methodology requirements.
Configurable parameters include:
- Country-specific electricity emission factors (kg CO₂e/kWh)
- Gas, fuel, water, and waste emission factors
- Per-year or global overrides for all reporting periods
- Reference view of employment and financial calculation formulas
- RES parameters: Solar yield (kWh/kWp), Wind capacity factor, Bioenergy capacity factor
- Country-specific RES factor mappings for renewable energy share calculations
Changing emission factors will recalculate Carbon Footprint and ESG Financial Performance results. All changes are tracked and can be reset to platform defaults at any time.
Governance Built Into the System
ESGdesk™ embeds governance directly into its design through:
role-based access control
location-based permissions
Reporting Year locking
fixed data retention rules
This reduces operational risk and removes reliance on informal controls or manual discipline.
How ESGdesk™ Helps Companies in Practice
Companies use ESGdesk™ to:
- replace scattered spreadsheets with a single source of truth
- speed up data collection with AI-powered document scanning
- coordinate ESG data collection across teams and sites
- build repeatable ESG processes year after year
- reduce internal uncertainty around ESG data
- prepare for internal reviews and external discussions with confidence
- calculate Carbon Footprint with Scope 1, 2, and 3 emissions breakdown
- track Renewable Energy Sources (RES) production and share
The value lies in control, structure, and predictability.
What ESGdesk™ Deliberately Does Not Do
To remain transparent and reliable, ESGdesk™ does not:
- provide legal or regulatory advice
- interpret CSRD, ESRS, or other frameworks
- guarantee regulatory compliance
- replace consultants or auditors
ESGdesk™ gives companies a solid internal foundation, not false assurances.
Who ESGdesk™ Is Designed For
ESGdesk™ is particularly valuable for:
CFO and Finance teams seeking reliable non-financial data
Operations and Plant Management collecting site-level information
ESG, Sustainability, and Compliance functions coordinating efforts
Organizations with multiple locations and shared responsibilities
A Stable Foundation for ESG Work
ESGdesk™ helps organizations move from ad-hoc ESG efforts to a controlled internal ESG system.
It enables companies to:
- take ownership of ESG data
- reduce internal complexity
- build trust in their own information
AI-Powered
AI-Assisted Document Imports
Speed up data collection with AI-powered document scanning. Upload utility invoices, fuel receipts, or waste manifests — and let AI extract the values automatically. Evidence files are attached for you.
- Automatic extraction from PDF invoices
- Energy, fuel, water, and waste supported
- 30 scans/month in STANDARD, unlimited in PRO
Important Note
ESGdesk™ is a software tool supporting structured ESG data collection and internal reporting. It does not provide legal or regulatory advice and does not guarantee compliance with CSRD, ESRS, or any other regulatory requirements.
Ready to take control of your ESG data?
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